![Paste Paste](/uploads/1/2/5/3/125391895/448303939.png)
Notes:. The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard. Commands that require you to press and release multiple keys together are indicated with a plus sign (+).
By Dan Gookin. When you copy some text in Word 2007, you can perform certain actions that affect only that block of text. You can then paste the block elsewhere in Word 2007 — in the same document or another one you’re working on or even in other programs — to duplicate the text so that you don’t have to retype it all.
Commands that require you to press multiple keys in order are indicated by a comma sign (,). The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application.
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Also see Shortcut conflicts later in this topic. In this topic. Frequently used shortcuts This table provides the frequently used shortcuts in Word 2016 for Mac. To do this Press Undo the last action + Z or Control + Z Cut selected text or graphics + X or Control + X Copy selected text or graphics to the Clipboard + C or Control + C Paste the Clipboard contents + V or Control + V Choose the Go To command (Edit menu) Option + + G Open the Spelling and Grammar dialog box Option + + L Extend a selection F8 Go to the next window + Grave accent ( ` ) Choose the Save As command (File menu). Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift.
For example, + Right arrow moves the cursor to the next word, and + Shift + Right arrow selects the text from the cursor to the beginning of the next word. Tips:. To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys. Note: Changing system function key preferences affects how the function keys work for your Mac, not just Word. After changing this setting, you can still perform the special features printed on a function key.
Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12. Change function key preferences with the mouse. On the Apple menu, press System Preferences. Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. Keys as standard function keys. Function key shortcuts To do this Press Undo the last action F1 Cut selected text or graphics F2 Copy selected text or graphics to the clipboard F3 Paste the Clipboard contents F4 Choose the Go To command (Edit menu) F5 Open the Spelling and Grammar dialog box F7 Extend a selection F8 Update selected fields. F9 Go to the next window + F6 Copy selected text Shift + F2 Change letters to uppercase, lowercase, or mixed case Shift + F3 Repeat a Find or Go To action Shift + F4 or + Shift + F4 Move to the previous insertion point Shift + F5 Open the Thesaurus pane Shift+ F7 Shrink a selection Shift+ F8 Switch between a field code and its result.
Shift + F9 Go to the previous field This keyboard shortcut conflicts with a default Mission Control key for Show Desktop. To use this Office keyboard shortcut, you must first change the Show Desktop shortcut for this key.
On the Apple menu, click System Preferences Mission Control. Under Keyboard and Mouse, choose another shortcut for Show Desktop, or choose – (minus sign) to turn it off. Notes:.
Keyboard shortcut descriptions refer to the U.S. Keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. Keyboard shortcuts for laptop computers might also differ.
The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application. The following list includes keyboard shortcuts for only the most common tasks. To list all Word commands and keyboard shortcuts, on the Tools menu, point to Macro, and then click Macros. On the Macros in pop-up menu, click Word commands, and then in the Macro name box, type ListCommands, click Run, and then select the options that you want.
In this topic. Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down SHIFT. For example, + RIGHT ARROW moves the cursor to the next word, and + SHIFT + RIGHT ARROW selects the text from the cursor to the beginning of the next word. Tips:. To display a column's measurements in the ruler when you resize the column, press OPTION with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing OPTION with the shortcut keys.
To Press the shortcut keys, and then drag a column boundary Move a single column line Retain table width No key Retain column sizes to the right Change table width SHIFT Equally resize all columns to the right Retain table width + SHIFT Proportionally resize all columns to the right Retain table width Inserting paragraphs and tab characters in a table To insert Press New paragraphs in a cell RETURN Tab characters in a cell OPTION + TAB Data merge To use the following keyboard shortcuts, you must first set up a data merge. To Press Merge a document CONTROL + SHIFT + N Edit a data-merge data document CONTROL + SHIFT + E Check for errors CONTROL + SHIFT + K Insert a merge field CONTROL + SHIFT + F Footnotes and endnotes To insert Press A footnote + OPTION + F An endnote + OPTION + E See also Technical support for customers with disabilities Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact.
AppleScripts for Pasting Text contributed by and Applies to: Word 2008, Word 2004 Use these AppleScripts to Paste Unformatted Text or Paste and Match Destination Formatting, in just a single click, or with a shortcut key. Use at your own risk; see the You can also access these functions without scripts by using the Paste Options clipboard, which appears at the end of a paste and lets you choose Keep Text Only, Match Destination Formatting or Keep Source Formatting.
The Paste Options clipboard can be turned on and off in WordPreferencesEdit. What's the Difference Between These Two Scripts? Paste Text Unformatted does exactly what it says, and is equivalent to Keep Text Only. The Mac site for Paste Unformatted that handles a problem with the cursor location, which you might prefer. Paste Text Matching Destination Format will change the underlying font and style, but if individual words are italicized or bold, it keeps those single-word emphases. It also retains hyperlinks and footnotes within the pasted text. Installing the Scripts Word 2008: Download the compiled scripts, double-click to open in Script Editor, and resave them into username/Documents/Microsoft User Data/Word Script Menu Items.
Follow the instructions to assign keyboard shortcuts as you save the scripts. Or, Word 2004 users might prefer the macro equivalents, found. Paste Text Unformatted tell application 'Microsoft Word' paste special (text object of selection) data type paste text activate end tell Paste Text Matching Destination Format tell application 'Microsoft Word' paste and format (text object of selection) type format surrounding formatting with emphasis activate end tell.